Site planning, installation, testing and handover
Include site conditions, equipment and installation dates in the plan so administration, renovation and IT teams understand the sequence and dependencies.
Site and connection-point planning
Check desks, equipment locations, cable routes and site constraints, distinguishing reusable infrastructure from new work.
Delivery essentialsConnection-point and equipment lists; installation scopeInstallation and cutover planning
Coordinate schedules, site access and supplier responsibilities. For existing systems, confirm downtime and rollback arrangements first.
Delivery essentialsInstallation sequence, cutover and rollback plansConnection and function tests
Test connectivity, equipment operation and access settings within the agreed scope, recording outstanding issues and their owners.
Delivery essentialsTest records and issue follow-up listLabelling and management handover
Organise cable and equipment labels, configuration details and management responsibilities for future expansion and troubleshooting.
Delivery essentialsPoint labels, configuration and handover records
Check together at acceptance
- Installed points and equipment match the approved list.
- Key working scenarios are tested and known limitations recorded.
- Named owners manage administrator accounts, network separation and future changes.
Electrical, renovation, telecom and third-party equipment work is scoped by site conditions and contractor responsibilities. Agree testing methods and handover documents before work begins.
Plan workstations and connectivity before the fit-out
Plan network outlets, power and cable routes around workstations, meeting rooms, printers and equipment racks. IT infrastructure can be coordinated with contractors using the construction drawings. Check telecom coverage at the address and installation lead times early.
- Wired networking, Wi-Fi, broadband access and telephone lines.
- Racks, cable labels, network equipment and space for expansion.
- Connections to servers, files, email and everyday applications.
Choose equipment and plan access and security together
Coordinate cabling, Wi-Fi, firewalls, phones and meeting equipment, distinguishing what can be reused from what needs to be added. Consider separate staff, guest and management networks, with named people responsible for racks and administrator accounts.
- Computers, printing, licensed software and equipment configuration.
- Video meetings, projection, microphones and business phones.
- Firewalls, guest-network separation, equipment administration and backups.
Deploy and accept work in line with the project schedule
Work can be staged around construction, equipment installation and system activation. Acceptance checks should test actual staff use of internet access, printing, email, business systems, phones and meetings. Handover includes cable identifiers, equipment configuration and operating information, with ongoing maintenance and contacts clearly defined.
Prepare a floor plan and intended opening date
If details are incomplete, explain what has and has not been decided. This helps avoid discovering unsuitable equipment locations after cabling is finished.
- Address, floor plan, workstation numbers and meeting rooms.
- Fit-out progress, the intended start of office work and installation restrictions.
- Existing equipment, main software and business systems to connect.
- Broadband and telephone application status, budget and future expansion needs.
Service scope, hours and fees are subject to the agreed proposal.
Information and references
Suitability and enquiry preparation
When is this service suitable?
Common needs
- You are preparing to open and need basic working equipment ready for staff.
- Renovation requires coordination of network points and equipment locations.
- A new office requires clear procurement, installation and management responsibilities.
Which service do I need?
- IT infrastructure
Coordinate office equipment and systems.
- Network cabling
Plan connections around desks and equipment.
- Office Wi-Fi
Plan wireless access for staff and visitors.
Prepare for an enquiry
- Site layout, desks and equipment counts.
- Renovation, handover and office-opening dates.
- Equipment already purchased, broadband application status and budget direction.
For an initial enquiry, describe the issue and equipment only. Do not submit passwords or verification codes. The team will arrange a secure channel for sensitive documents and incident records.
EnquireIT setup for new businesses and officesCybersecurity and AI useExplore security planning, responsibilities and acceptance considerations
Cybersecurity · Safe AI use
IT infrastructure and site works: security planning priorities
「IT, networks and equipment for a new office」 includes the following security priorities; measures, tests and deliverables are specified in the proposal.
- Physical protectionPlan access restrictions and equipment protection around the site, racks, cables, power and environmental needs.
- System separationReview connections among network equipment, management interfaces and office devices; plan network segments and permissions as needed.
- Acceptance and maintenanceInclude installation tests, equipment configuration, handover and environmental alerts in engineering and maintenance scope.
AI considerationsFor AI, cloud-managed or smart sensing equipment, check data destinations, service accounts and remote-control permissions, with approvals for high-impact actions.
Planning and acceptance recordsEquipment and cabling diagrams, configuration and test records, administrator permissions and handover checklists.
You may also want to know
When should we discuss IT work if the fit-out has not started?
Discuss it while planning the layout, workstations and construction drawings. Network outlets, racks, power and telecom lines can then be considered together, reducing the need to change cabling after completion.
Does a small office always need a server and a full server room?
No. Start with the applications, data and equipment numbers to identify the systems and management arrangements required. Then decide the scope of equipment, racks and environmental work.
Can we reuse existing computers, phones and meeting equipment?
Provide models, quantities and their current condition so interfaces, support status and the new office's needs can be checked. Reused and new equipment can be listed separately and tested with actual connections and workflows.
